An Aivell reads incoming quote requests and their attached drawings, files site photos into dated progress reports, and chases subcontractors for insurance certificates and safety cards before they expire. It runs on a box in your office — your bids, your rates and your margins stay off the cloud.
A tender lands as an email with nine attachments and a deadline in the subject line. Logging it, filing the drawings, and getting it in front of the estimator takes a day it doesn't have.
Every subcontractor on site needs valid insurance, safety cards, tax clearance. They expire on different dates, arrive as blurry phone scans, and chasing them is a spreadsheet-and-nagging job nobody claims.
Foremen photograph everything — progress, deliveries, the crack in the slab — and the photos stay in their pockets. The weekly client report gets written from memory on Friday afternoon, if at all.
The extra work was agreed on site with a handshake and a signed day-work sheet. If the sheet isn't logged the week it happens, the money is gone by final account.
A builder’s office hours happen where there is no office: quotes reviewed in the van, certificates checked at the merchant’s counter, the client report typed on the kitchen table. The trade runs on documents — tender packages, insurance certificates, day-work sheets, snag lists — and every one of them is chased, read and filed by someone whose actual job is building. Across a firm, that hidden clerical load costs around $17,000 per employee per year.
The costliest failures are the quiet ones. The uninsured subcontractor discovered after the incident. The variation never invoiced because the sheet never left the glovebox. The tender that expired unopened under Monday’s mail.
An Aivell is a box in your office that does the clerk’s work to a foreman’s standard. Tenders get logged the hour they arrive, drawings filed by project, the estimator pinged with the deadline. Site photos sent to one address become a dated, captioned progress report per project — ready for Friday, written from evidence instead of memory. And the certificate chase runs itself: checked weekly, chased politely, escalated to Paolo when politeness stops working.
You brief it in plain language, like a new office hand — no flowcharts, no software project. Guardrails decide what it may send and to whom, and the audit trail shows every chaser it ever sent, which is exactly what you want in your hand when the main contractor asks.
Everything — the bids, the rates, the margins in your pricing sheets — is processed with onboard inference, behind your firewall. What wins you work stays in the building.
every monday, list certificates in the compliance sheet expiring within 30 days
email each firm exactly what's missing — insurance, safety cards, tax clearance
read what comes back, check dates and company name, file it in the right site folder
wrong document or already expired? reply saying plainly what's wrong
no answer after two chasers — put the firm on friday's list and tell Paolo
never mark a firm compliant yourself when a document looks off; ask Paolo
log each new certificate with its expiry so next year chases itself
Specs gathered in chat or email, prices looked up in your own database, a draft quote ready for approval — margins never leave the office.
Delivery notes, meter dials and site damage read from photos by a vision model on your own box — and written straight into your database as structured records.
An on-premise AI colleague requests, tracks and chases client certificates ahead of the deadline — every send logged, nothing processed in the cloud.
An on-premise AI colleague chases unanswered emails and missing client documents — politely, on a schedule, stopping the moment the reply arrives.
An on-premise AI colleague reads every supplier invoice — PDF, scan or photo — and books it into your sheet or database. Invoices never leave your office.
Incoming paperwork classified, renamed and filed to the correct folder by an AI colleague that reads each page inside your office — no document uploaded anywhere.
Hours chased, checked and compiled into one master sheet before the payroll cutoff — by an AI colleague that works entirely inside your office network.
On the box, in your office. The Aivell reads tenders, drawings and your pricing with onboard inference — air-gapped capable, nothing sent to any cloud AI. A bid that leaks is a job lost; that's why the machine sits behind your firewall.
That's the normal case, not the exception. It reads scans and photos — the tilted insurance certificate, the day-work sheet signed in pencil — pulls out dates and names, and asks for a better shot when one is genuinely unreadable.
No. The Aivell works with exactly those — reads the mailbox, files into your network folders, keeps the compliance and tender sheets current. Your foremen keep sending photos the way they already do; nothing new to install or learn on site.
Only what the chore allows. Routine chasers can go out on their own; anything to a client — reports, variation summaries — waits for approval from your phone. Guardrails also keep every reply inside the threads and addresses you've allowed.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee