An Aivell handles a law firm's non-billable grind — reads intake inquiries, prepares conflict-check lists, chases clients for IDs and signed engagement letters, minds limitation dates and court deadlines. Everything runs on a box inside your office, so privileged material never leaves the firm.
Every inquiry means the same dance — who are the parties, what kind of matter, is there a conflict, send the questionnaire, chase the ID documents. Hours of it, before a single billable minute.
The names in a new matter have to be run against every client and counterparty the firm has ever touched. Done by memory and a quick search, it is exactly the kind of check that fails quietly.
Power of attorney unsigned, passport copy missing, the corporate extract from the wrong year. Discovery and due diligence stall for weeks on documents a paralegal has requested three times.
Limitation periods, appeal windows, court filing dates — a missed one isn't an inconvenience, it's a negligence claim. The calendar is only as good as the person updating it.
Pasting a client's matter into an online tool is a privilege and confidentiality question with an uncomfortable answer. So the firm abstains, and the grind stays manual.
A law firm’s day divides into work clients pay for and work that merely makes it possible — and the second kind is winning. Intake questionnaires, ID collection, conflict searches, chasing signatures, docketing deadlines: McKinsey reckons roughly 45% of professional-services work is automatable with current technology, and in a law firm that share is concentrated exactly here, in the paralegal hours between inquiry and engagement.
The frustrating part is that none of it is hard. It is names copied into a search box, the same document list emailed for the third time, a limitation date transferred from a judgment to a calendar. It just has to be done every time, completely, without a bad day.
Every cloud AI pitch to a law firm dies on the same question: who else sees the file? An Aivell removes the question. It is a box in your server room. The models run on it. When it reads an inquiry, searches your matter history or drafts a chasing email, the data moves within your walls and nowhere else. Privilege and professional secrecy stay exactly where your bar association expects them — with you.
On that foundation, the grind becomes chores written in plain language. New inquiry: parties extracted, conflicts searched, a summary on the partner’s desk. Engagement confirmed: questionnaire out, documents chased on a schedule, the unsigned letter never forgotten. Deadlines: watched, escalated, impossible to miss quietly. Anything sensitive pauses for a human — you approve from your phone, it carries on.
And guardrails keep the limits physical, not aspirational: reply only to addresses on the matter, read only the folders it needs, never touch a closed file. A diligent clerk with perfect memory, who works nights before filings and never carries a document out the door.
watch intake@ and the website form for new inquiries
extract the parties, opposing parties and matter type from the message
search the matters database for every extracted name and list any hits
send the partner a one-page summary — parties, matter, possible conflicts — never decide a conflict yourself
if the partner clears it, send the client our intake questionnaire and document list in their language
chase missing IDs and the unsigned engagement letter after 5 days, then after 10
urgent matters — anything mentioning a hearing date or seizure — go to Elena immediately
never give legal advice in any reply, only process and logistics
An on-premise AI colleague reads each incoming contract, logs parties, value and renewal terms in a register — and books the deadlines on your calendar in time to act.
An on-premise AI colleague requests, tracks and chases client certificates ahead of the deadline — every send logged, nothing processed in the cloud.
Incoming paperwork classified, renamed and filed to the correct folder by an AI colleague that reads each page inside your office — no document uploaded anywhere.
Type a question in the chat, get the answer from your own SQL data — queried read-only, computed onboard, with the query shown for the curious.
A chat widget on your site, an AI colleague in your office. Visitors qualified 24/7, leads saved, sales alerted — conversations never leave your network.
An on-premise AI colleague chases unanswered emails and missing client documents — politely, on a schedule, stopping the moment the reply arrives.
Customers email for an appointment; a private AI colleague checks the calendar, proposes slots, books and confirms — nothing leaves your office.
No third party ever processes the material — that is the design. The box sits in your office, inference runs onboard, and matter files never cross your firewall. There is no cloud provider in the chain of custody, so there is no disclosure to analyze.
It shouldn't, and the chore says so. It does the mechanical part — extracts every name from an inquiry, searches your matters history, lists the hits with context. The judgment call stays with the partner, who now makes it with a complete list instead of memory.
If it has a database or import files, the Aivell reads and writes it directly. If it is browser-only, the Browser Agent uses it through the same screens your staff do — with guardrails limiting which matters and which fields it may touch.
Two layers. The chore forbids advice and limits replies to process — and guardrails on the Email tool make the hard limits physical, such as writing only to addresses already on the matter or requiring approval for anything drafted outside a template. Every message is in the audit trail.
You brief it like a clerk — where the deadlines live, how far ahead to warn, who gets escalated to. It watches the calendar and the matter list, reminds the right lawyer at the intervals you set, and won't let a date pass quietly.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee