An Aivell answers every listing inquiry the minute it lands, asks the qualifying questions, books the viewing in your diary and chases the silent ones — in the buyer's language, around the clock. It runs on a box in your office, so IDs, proof of funds and negotiations never touch the cloud.
Portal inquiries land at 9 PM, on Sunday, during a viewing. By the time someone types "Dear Sir, thank you for your interest" the next morning, the buyer has three appointments with other agencies.
Every viewing means matching a buyer's evenings, the owner's permission, the agent's route and the keys cabinet. It's twenty minutes of back-and-forth per slot, done between calls.
IDs, proof of funds, anti-money-laundering checks, energy certificates, the signed mandate — collected by email, one attachment at a time, filed wherever there was room.
The buyer who viewed on Tuesday and went quiet. The owner waiting for feedback. Both would respond to one short message — that nobody sends, because forty other leads arrived since.
Every agent knows the arithmetic: the mandate is won at the listing, but the sale is won in the first hour. Replying to a lead within a minute raises conversion by 45% or more — and yet most portal inquiries wait overnight, because they arrive precisely when agents are out showing property.
The rest of the week goes to the choreography around each lead: three emails to find a viewing slot, a reminder so the buyer actually shows up, the feedback email to the owner, the ID and proof-of-funds collection when things get serious. None of it is difficult. All of it is constant.
An Aivell is a box in your agency that works like a tireless junior — one who answers the 9 PM Idealista inquiry in Spanish at 9:01 PM, asks about budget and financing, and books the viewing straight into the right agent’s diary. You write the procedure in plain language, exactly as you’d brief a new hire: which questions qualify a buyer, which listings need the owner’s sign-off, when to bring in Franco.
The on-premise part matters more in this trade than most. Your pipeline is your business — the buyers, their budgets, what they said about the price. Their identity documents and bank statements are as personal as data gets. On an Aivell, all of it is processed behind your firewall, encrypted at rest, with an audit trail of every message sent. Nothing leaves your office, least of all your client list.
when a portal inquiry lands in leads@, reply within a minute, in the sender's language
ask budget, financing status, and when they could view
check the listing's slots in the calendar and offer the next three
book it, invite buyer and listing agent, send the address and parking note
financing not arranged? send our mortgage partner's contact and mark the lead warm, not hot
asking price over €800,000 — tell Franco before booking anything
log every lead in the pipeline sheet with source, budget and status
silent for three days? one polite nudge, then mark cold
A chat widget on your site, an AI colleague in your office. Visitors qualified 24/7, leads saved, sales alerted — conversations never leave your network.
Customers email for an appointment; a private AI colleague checks the calendar, proposes slots, books and confirms — nothing leaves your office.
Reminder emails before every appointment, reschedules handled by reply — run by an AI colleague on a box in your office, not in someone's cloud.
An on-premise AI colleague chases unanswered emails and missing client documents — politely, on a schedule, stopping the moment the reply arrives.
A new lead lands and your Aivell researches the company on the web, scores the fit and completes the record — sales opens a briefing, not a bare email.
Evening and weekend inquiries answered on the spot by an on-premise AI colleague. Mornings start with qualified, pre-handled requests — not a backlog.
An on-premise AI colleague reads each incoming contract, logs parties, value and renewal terms in a register — and books the deadlines on your calendar in time to act.
No. The Aivell reads and files those documents on the box in your office — inference runs onboard, nothing is sent to any AI provider. For documents that sensitive, that's the whole point.
Yes. Portal inquiries arrive as emails, and the chore reads them all from one mailbox — whatever the portal, the questions to ask and the diary to book are yours. Website visitors can be qualified by the chat widget the same way.
The Aivell reads the reply, frees the slot in the calendar, tells the listing agent, and offers the buyer the next available times. Owners are only disturbed if the chore says they should be.
No, and you wouldn't want it to. Guardrails keep it to qualifying and scheduling; anything that smells like an offer, a discount or a legal question is forwarded to the agent, flagged, untouched.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee