Every morning an Aivell reads your appointment calendar a few days ahead and sends each customer a reminder — then actually handles the replies. A request to move becomes a rebooking, a cancellation frees the slot and alerts your desk. It runs on schedule, onboard, with your customer list never leaving the building.
starts when: The Schedule fires each morning and scans the days ahead
Every empty chair had a name on it. The physio slot that stayed vacant at 10:15, the consultation nobody turned up for — each no-show is prepared time, blocked staff and a room doing nothing, at a cost of roughly $200 per hour of lost productivity. And most of them were not malice; someone just forgot.
Reminders fix forgetting, but sending them by hand is its own daily chore — and the reminder-service subscriptions that automate it want your whole client list uploaded first. For a clinic, a physio practice or a legal office, that list is exactly the thing you cannot hand over.
The chore runs on the Schedule, every morning, without anyone pressing anything:
Guardrails keep it boring in the right way: it can only touch the appointments calendar, and it can only write to the person whose appointment it is. The rest — timing, tone, who gets warned — is plain language you adjust as you learn what works.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
every morning at 7, read the appointments calendar three days ahead
three days out, send a reminder — date, time, address, what to bring
the day before, send a short second nudge
note in the event which reminders went out
a reply asking to move? offer the next two free slots and rebook
a cancellation? free the slot and email Elena so she can fill it
first-time clients who answered neither reminder — warn Elena that morning
appointments marked private get no reminder at all
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
The reminder is not a dead-end notification — it is an email from a colleague who can act. Your Aivell reads the reply, finds the next free slots, offers them, and moves the booking once the patient picks. Elena only hears about it in the log.
Yes — timing is just a sentence in the chore. Three days and one day before is a common pattern; surgeries might get a week's notice with prep instructions, while a quick fitting gets one nudge the evening before.
No, and that is the difference. Cloud reminder tools hold your entire client base on their servers. Here the calendar, the addresses and the message writing all stay on the box in your office — nothing about who visits you leaves the network.
Yes. The chore reads the live calendar each morning, so an appointment moved yesterday gets its reminder for the new time, and a deleted one gets silence — no ghost reminders for slots that no longer exist.
Customers email for an appointment; a private AI colleague checks the calendar, proposes slots, books and confirms — nothing leaves your office.
Visitors pick a real free slot in your site chat and get a real calendar invite — booked by an AI colleague on your box, not a scheduling cloud.
An on-premise AI colleague chases unanswered emails and missing client documents — politely, on a schedule, stopping the moment the reply arrives.
An on-premise AI colleague for clinics and practices: books appointments, sends reminders, handles intake, cuts no-shows. Patient data never leaves the building.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee