Requests for expenses, discounts and purchases land by email or webhook. Your Aivell assembles the case — who asks, how much, what the policy says — clears the trivial ones under your thresholds, and sends the rest to the right approver as one tidy summary with a yes or no to tap. Every decision lands on the audit trail.
starts when: An expense, discount or purchase request arrives by email or webhook
Approvals are the traffic lights of the back office: everything stops at them. A €40 expense claim and a €40,000 purchase wait in the same inbox, behind the same overloaded manager. The requester writes a paragraph, the approver asks for the missing receipt, the thread grows, a week passes — for a decision that took eleven seconds once the facts were in one place.
Getting the facts into one place is the real work: who is asking, how much, against which budget, what the policy allows. That assembly is repetitive judgment, done dozens of times a week by people paid to do something else — and it is precisely the kind of preparation work that never should have been a human’s job in the first place.
The thresholds, the approvers, the deputies — all of it lives in a chore written like you would brief an assistant. Move a threshold, rename an approver, tighten a rule: edit the sentence, and the next request follows the new policy.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
when a request lands, work out what it is — expense, discount, or purchase
assemble the case — requester, amount, reason, and what the policy says
expenses under €100 with a receipt attached — clear them, tell the requester
discounts above 15% go to Paolo; purchases above €1,000 go to Giulia
send the approver one short summary with a plain yes or no
no answer within 24 hours — remind once, then route to the deputy
record every decision and its reasoning on the audit trail
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
The chore pauses mid-run and sends you the case — amount, requester, policy check — as a message you can answer with a tap. The Aivell holds its breath until you decide, then finishes the job. Pausing for a human is built into the product, not bolted on.
Only inside the lines you drew. If you wrote "expenses under €100 with a receipt clear automatically", it clears those and nothing else. Raise the bar to zero and every single request waits for a human.
Nobody outside your walls. The request is read, summarized and routed on the box itself — no cloud AI, no third-party workflow service. The most sensitive numbers in your company stay in your office.
The chore already knows the fallback — remind once, then hand the case to the deputy you named. No request quietly rots in an absent manager's inbox for two weeks.
Employees snap a receipt and email it. A private AI colleague reads the photo on the box, categorizes the spend and books it — the image never leaves your network.
Supplier invoices matched against purchase orders behind your firewall. Clean matches approve themselves for payment; only the mismatches reach a human.
The monthly close as an orchestrated checklist — figures pulled, reconciliations checked, owners chased — by an AI colleague that keeps the books onboard.
An on-premise AI colleague for manufacturing back offices: turns order emails into system entries, works supplier portals, watches stock, reads shop-floor photos.
Quote requests logged, site photos turned into reports, subcontractor certificates chased — an AI colleague that keeps your bids on site.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee