Every contract that arrives by email is read on the box — parties, value, start and end dates, renewal clause, notice period — logged in a contract register, and its deadlines booked on the calendar with margin to act. Confidential terms are processed behind your firewall, never on anyone's cloud.
starts when: A signed contract lands in your contracts@ mailbox
A contract gets negotiated, signed, celebrated — and then disappears into a folder. Eleven months later the notice window closes quietly, and the supplier you meant to replace renews for another year. Or the register that was supposed to prevent this exists, but it is a spreadsheet updated by hand, and it stopped being true in March.
None of the work involved is difficult. Reading a contract for its dates, logging it, setting a reminder — it is exactly the sort of routine that gets skipped under pressure, and exactly the kind of task research says machines can already carry: around 45% of professional-services work is automatable with current technology. What kept it manual was that the documents are too confidential to hand to a cloud tool.
The rules in the middle — how much margin, which threshold needs a human, who gets invited — are sentences in a chore, not settings in a system. Change them the way you would change office procedure, and the guardrails keep the rest honest: the register only grows, the calendar is add-only, and no counterparty ever hears from your Aivell.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
pick up every contract emailed to contracts@
read it — parties, subject, value, start and end dates
find the renewal clause and the notice period
add a line to the contract register with all of it
book the notice deadline on the calendar 30 days early, invite Sofia
auto-renewing contracts get a second reminder 60 days out
value above €10,000, or no signature found? show it to Sofia before logging
reply confirming what was logged and when the reminders will fire
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
Yes. The box reads scans and photos with an onboard vision model, so a contract that came back as a photographed signature page stapled to a PDF is handled like any other. If the signature is genuinely missing, that is one of the cases the chore escalates.
On the box, in your office. The text is never sent to an AI provider or any cloud service — the extraction and the reasoning run onboard, so the terms of your deals stay exactly where the paper does.
It works them out from the clause — end date minus notice period — and books calendar reminders with the margin you chose, inviting the person who owns the contract. Auto-renewing deals get an earlier warning, because those are the ones that silently cost money.
No, and it is not supposed to. It extracts the facts — who, what, how much, until when, on what notice — and logs them. Judging whether a clause is acceptable stays with your lawyer; anything unusual is flagged, not interpreted.
Incoming paperwork classified, renamed and filed to the correct folder by an AI colleague that reads each page inside your office — no document uploaded anywhere.
An on-premise AI colleague requests, tracks and chases client certificates ahead of the deadline — every send logged, nothing processed in the cloud.
Your Aivell re-reads tender portals, regulations and terms pages on schedule, and emails a plain-words summary when something actually changed.
An on-premise AI colleague for law firms: client intake, document collection, conflict-check support and matter deadlines — behind your firewall, where privilege lives.
Portal leads answered in a minute, viewings booked, buyers qualified — an on-premise AI colleague that keeps client data inside your agency.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee