When HR announces a joiner or a leaver, your Aivell runs the whole checklist — notifies IT about accounts and equipment, books the first-day sessions, sends the welcome pack, tracks every step in a sheet and escalates whatever is still open near the start date. Leavers get the same rigor, in reverse.
starts when: HR announces a new joiner — or a leaver — by email
A first day tells the new hire everything. Laptop ready, badge working, someone waiting at the door — or a folding chair, an IT ticket “in progress”, and a manager improvising a tour. The difference is never effort; it is whether the eleven-step checklist was actually run, by someone who also had a normal job to do that week.
Offboarding fails more quietly and costs more: accounts that stay alive for months after the goodbye cake, equipment nobody logged, payroll surprised at the end of the month. All of it is coordination overhead — the sort of invisible work that adds up to an estimated $17k per employee per year in admin burden.
The chore reads like the checklist you already have in a drawer, because that is what it is — finally executed the same way every time, by a colleague who never has a busier week. And the guardrails ensure it can nudge, book and track, but never touch a calendar, an address or a row you didn’t hand it.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
when HR announces a start date, open a new row per task in the joiner tracker
email IT the account list — badge, laptop, mailbox — two weeks ahead
book the first-day sessions — welcome tour, payroll paperwork, safety briefing
send the newcomer the welcome pack, in their own language
the day before the start, confirm with the buddy — Davide assigns buddies
anything still unticked three days before the start, escalate to HR
leavers run the list backwards — access removal goes out on the last day, not before
keep each step's status in the tracker until HR and IT have both ticked done
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
Yes — the checklist is plain language in the chore, and it can branch like you would when briefing someone. Warehouse joiners get the safety briefing and boots order; office joiners get the laptop and the payroll session. One chore, your variants.
Nowhere. Everything the Aivell reads and writes — announcement emails, the tracker, the welcome pack — is processed onboard the box, behind your firewall. Personnel data never transits a cloud AI service.
No. It prepares the access-removal request with the full account list, and the message sits waiting until HR taps approve — from a phone, if the last day is a Saturday. The Aivell drafts; a human pulls the trigger.
The tracker stays honest. Unticked items get chased, and three days before the start date anything still open lands on HR's desk with a name attached. The point is that nothing can be silently forgotten.
Candidates and interviewers coordinated by a private AI colleague — slots offered, rooms booked, reminders sent — while applicant data stays behind your firewall.
Leave, benefits, expenses — employees ask in chat and get answers quoting your own HR handbook. Questions never leave the box in your office.
Hours chased, checked and compiled into one master sheet before the payroll cutoff — by an AI colleague that works entirely inside your office network.
Booking inquiries answered in the guest's language, reviews digested, arrivals prepped — an AI colleague that never sends guest data to the cloud.
An on-premise AI colleague for clinics and practices: books appointments, sends reminders, handles intake, cuts no-shows. Patient data never leaves the building.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee