An Aivell keeps a chase list of unanswered emails and missing client documents, checks the mailbox every morning for replies, and sends a polite, escalating reminder to whoever still owes you something — stopping the instant the answer lands. It runs on schedule, on a box behind your firewall.
starts when: Every weekday morning, on a schedule
Every office has a ghost workload: the things other people were supposed to send. The signed mandate, the claim photos, the accountant’s missing statement, the yes-or-no that has been “coming right up” for two weeks. None of it is your work, yet all of it blocks your work — and remembering to re-ask, politely, at decent intervals, is a job in itself.
So it gets done badly. Reminders go out in guilty bursts, some threads get chased twice in a day while others go quiet forever, and the tone drifts with the sender’s mood. It is classic chase-and-check labor — the kind McKinsey estimates makes up roughly 45% of professional-services work that current technology can already carry.
The result is follow-up that is relentless and even-tempered at the same time — which no busy human manages — while every message it ever sends stays within threads you started, on infrastructure you own.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
every weekday at 9:00, go through the chase list
first check the mailbox — any reply that arrived closes its chase, mark it done
an attachment only counts if it's the document we actually asked for
three days of silence: send a friendly nudge, referencing the original thread
seven days: firmer wording, and put Ines in cc
fourteen days: stop chasing, hand the case to Ines with the full history
never chase twice in one day, never on weekends, never more than three reminders
new items join the list when I forward a thread with the words "chase this"
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
No — checking comes before chasing. Every morning run starts by scanning the mailbox; a reply or the awaited document closes that chase before any reminder is drafted. The embarrassing "ignore my previous email" moment is precisely what this chore exists to prevent.
Entirely. The escalation ladder is written in plain language — friendly at three days, firmer at seven, hand over at fourteen — and you can reword any rung, change the timing, or cap the number of reminders. It follows your ladder, not a built-in one.
No. The mailbox is read and the reminders are written on the box, inside your network. Client correspondence and whatever documents arrive are never uploaded to a cloud AI — a hard requirement when the attachments are policies and claims.
The low-tech way — forward the thread and write "chase this". Your Aivell files it with the date and what's owed. Other chores can add items too, so a request for documents can start its own chase automatically.
An on-premise AI colleague requests, tracks and chases client certificates ahead of the deadline — every send logged, nothing processed in the cloud.
Overdue invoices from your own database become polite, escalating reminders — sent by an on-premise AI colleague and stopped the moment payment lands.
Your info@ mailbox, triaged by a private AI colleague — classified, routed, and the routine ones answered. Behind your firewall, around the clock.
An on-premise AI colleague for insurance brokers: sorts claims documents as they arrive, works the renewal book, chases clients for papers. Client data stays in your office.
An on-premise AI colleague for accounting firms: reads invoices, chases client documents, minds the tax calendar. Client files never leave your office.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee