An Aivell collects holiday requests by email, checks each one against your rules — notice periods, team coverage, blackout weeks, remaining balances — flags conflicts between colleagues, and prepares the schedule for a single approval. Requests, balances and the schedule stay on your systems, behind your firewall.
starts when: An employee emails their holiday request to leave@
Every team has a holiday spreadsheet, and every year it starts an argument. Requests arrive in five formats — email, corridor, sticky note — balances live in a file only HR can decode, and nobody notices that both forklift drivers booked the same week until the warehouse stops. The manager becomes a part-time referee, applying rules from memory and taking the blame for every “no”.
It is classic coordination work: no judgment required for 90% of it, yet it lands on the most senior person in the room. Admin like this is a real cost — around $17,000 per employee per year across the repetitive work nobody was hired for.
The guardrails keep it boring in the right way: the leave plan is writable, the salary columns aren’t; employee mail is reachable, the outside world isn’t. And because the box runs its own AI onboard, who is off — and for what reason — never leaves your office.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
watch leave@ for requests; confirm what was understood
check the balance — not enough days left? reply kindly, copy HR
check the rules: two weeks notice, max two people off per team
August and year-end close are blackout weeks — flag exceptions to Petra
overlaps the same role? apply first-come, tell the second their options
update the leave plan sheet and prepare the monthly schedule
pause — Petra approves the schedule before anything is final
once approved, put the days on the team calendar and confirm to everyone
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
By your rules, written in the chore — first-come wins, seniority wins, or "never fewer than two people in support". The Aivell applies them consistently, flags what the rules can't settle, and a human decides those. Nobody has to be the bad guy in the corridor.
Yes — they just ask by replying to the confirmation, and the Aivell answers from the balance sheet. No HR portal login, no waiting for someone to check a spreadsheet on a shared drive.
Always. The Aivell prepares a clean, conflict-checked schedule and pauses; the manager approves it — from a phone, if the beach came early. Only then are calendars updated and confirmations sent.
On your own spreadsheet and calendar, processed by the box inside your network. Who is off when — and why — is personal data; with onboard inference it never reaches any cloud AI service.
Expense, discount and purchase requests arrive pre-checked: case summarized, policy applied, one tap to decide. All prepared on your own hardware.
Hours chased, checked and compiled into one master sheet before the payroll cutoff — by an AI colleague that works entirely inside your office network.
Joiner and leaver checklists run themselves — IT notified, sessions booked, progress tracked — by an AI colleague that keeps HR data inside the office.
An on-premise AI colleague for manufacturing back offices: turns order emails into system entries, works supplier portals, watches stock, reads shop-floor photos.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee