Your Aivell emails each candidate real time options — slots where every interviewer is actually free — books the room and the invites the moment one is picked, sends prep material, nudges the silent, and confirms everyone the day before. Reschedules follow your rules, and applicant data never leaves your network.
starts when: A candidate is ready to be scheduled for interview
Scheduling one interview means aligning a candidate who answers at 11 PM, two interviewers with hostile calendars, and a meeting room. Multiply by five candidates for the role, add a reschedule or two, and the recruiter has spent an afternoon playing calendar tetris by email. Across professions, 43% of people burn three or more hours a week just on scheduling meetings — recruiting is that problem with a stranger on one side.
The cost is not only time. Slow scheduling loses candidates: the strong ones have other processes running, and every extra day of “checking with the team” is a day for a competitor’s offer to arrive first.
Guardrails keep the automation polite by construction: it can book interview rooms and interview slots but cannot touch anyone’s other meetings, and external email is physically limited to the candidate on file. The scheduling logic itself — how many options, how much patience, whose Fridays are sacred — is a chore in plain language. Change your process, change the sentence.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
when a candidate is marked ready, email them three time options
offer only slots where both interviewers are free — check the calendars first
Chiara never interviews on fridays, and the panel needs 30 minutes between interviews
when the candidate picks, book the room, invite everyone, attach the prep sheet
no reply in three days — nudge once; after a week, tell the recruiter
two reschedules are fine; the third goes to Chiara to decide
the day before, confirm with the candidate and remind the panel
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
It reads the interviewers' calendars before every offer, not after. The three options a candidate sees are real availability at that moment — including your quirks, like Chiara's no-Friday rule and the 30-minute buffer between interviews.
Safer than with any scheduling SaaS — names, CVs and correspondence are processed on a box inside your office and never shipped to a cloud AI. Applicant data staying home is the whole design, not a setting.
The chore pauses rather than improvises. The recruiter gets the request on their phone and settles it with a single tap — allow it this once, or offer alternatives. Exceptions stay human decisions.
One nudge after three days, and after a week the recruiter gets a short heads-up instead of discovering the silence a month later. How patient to be is your call — it is one line in the chore.
Applications screened against your job description into a ranked shortlist — read entirely on a box in your office, so candidate data never reaches a cloud.
Joiner and leaver checklists run themselves — IT notified, sessions booked, progress tracked — by an AI colleague that keeps HR data inside the office.
Cc a private AI colleague on the 'let's find a time' thread: it collects availability, finds the slot, books the room and survives the reschedules.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee