An Aivell watches your invoices inbox, reads every attachment onboard — any layout, PDF, scan, photo, even handwritten — extracts supplier, lines, VAT and totals, checks the math, and books the result into your spreadsheet or database. Nothing is uploaded anywhere, because the AI runs inside your office.
starts when: An email with an invoice lands in your invoices@ mailbox
Every business receives invoices, and someone retypes them. Supplier name, invoice number, twelve line items, VAT split — copied by hand from a PDF into a spreadsheet or a management system, a few hundred times a month. It is slow, it is dull, and it is where typos are born: a swapped digit in an amount or an IBAN costs real money and real time to unwind.
Automation for this has existed for years — in the cloud. Every mainstream tool wants your invoices uploaded to someone else’s servers, which for many firms is anywhere from uncomfortable to impossible. So the retyping survives.
You forward invoices — or point suppliers — to one mailbox. From there, the chore runs by itself:
Because the chore is plain language, the interesting rules are yours to write: which amounts need approval, who gets asked, what counts as suspicious. The Aivell follows them to the letter — and the guardrails below make sure it physically cannot do anything else.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
watch invoices@ for new mail; ignore newsletters and reminders
read every attachment — PDFs, scans, photos, handwritten too
extract supplier, number, date, line items, VAT and total
check the math; if lines don't add up, don't guess — ask Marta
new supplier or changed IBAN? pause and wait for approval
anything above €2,000 also needs a yes from Marta
append a row to the purchases sheet, file the PDF on the share
reply to the supplier confirming receipt, in their language
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
Anything a human can read — PDFs, Word files, scans, phone photos, even handwritten notes. The vision model runs onboard the box, so a photographed invoice is read with the same privacy as a typed one.
No. That is the point. Extraction, vision and reasoning all run on the box, inside your network. A supplier invoice never touches the internet, which also keeps you comfortably inside GDPR.
The chore tells your Aivell what to do — typically stop and ask. It pauses, sends you the invoice with what it found, and waits for a human decision. It books what it is sure of and escalates what it is not.
Yes. If your software has a database or an import format, the Aivell writes to it directly. If it only has a web interface, the Browser Agent fills it in exactly as a clerk would.
Employees snap a receipt and email it. A private AI colleague reads the photo on the box, categorizes the spend and books it — the image never leaves your network.
Supplier invoices matched against purchase orders behind your firewall. Clean matches approve themselves for payment; only the mismatches reach a human.
Purchase orders arriving by email — PDF, scan, photo or plain text — read onboard, checked against your prices, entered into your system, confirmed back.
An on-premise AI colleague for accounting firms: reads invoices, chases client documents, minds the tax calendar. Client files never leave your office.
An on-premise AI colleague for manufacturing back offices: turns order emails into system entries, works supplier portals, watches stock, reads shop-floor photos.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee