Cc your Aivell on any scheduling thread and it takes over the ping-pong — reading internal calendars directly, asking external attendees by email, proposing times that work for everyone, booking the room and sending invites. When someone drops out, it restarts the search itself. All of it runs onboard, behind your firewall.
starts when: You cc your Aivell on a 'when suits everyone?' thread
Four attendees, two firms, one meeting — and eleven emails to schedule it. Everyone proposes, someone’s Tuesday collapses, the room is free but the client isn’t, and by the time a slot clears, the first proposal has expired. It is universally hated and universally tolerated: 43% of professionals spend over three hours a week doing scheduling arithmetic by email.
Scheduling links were supposed to end this, and for one-on-ones they mostly did. But multi-party meetings across organizations still come down to a human reading a thread, holding five constraints in their head, and typing out options — usually a partner’s assistant, usually several times per meeting.
You change exactly one habit: cc your Aivell when the ping-pong starts.
Guardrails keep it inside its lane: colleagues’ calendars stay read-only, invites can only land in the meetings calendar, and it can never email anyone who wasn’t already on the thread. The judgment calls — oversized meetings, evening slots — pause and wait for Giulia, exactly as the chore says.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
when I cc you on a scheduling thread, take it over and say so
read our calendars for availability; external people get asked by email
propose three slots inside office hours that clear for everyone
Davide's tuesday and thursday mornings are court time — untouchable
once all confirm, book the meeting room and send invites with the agenda
someone cancels late? restart the search and keep the others informed
more than six attendees, or anything after 6pm — check with Giulia first
cc me on the final confirmation only, not the noise in between
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
The way a good assistant does — by asking. External attendees get a short email with proposed times; their answers are read and reconciled with the internal calendars. Nobody outside is asked to click a scheduling link or make an account anywhere.
The chore covers it. Your Aivell notices the decline, tells the other attendees the meeting is moving, and starts the availability round again — using what it already knows about everyone's calendars, so round two is usually one email long.
No. Scheduling tools in the cloud see your whole calendar and everyone you meet. Here the calendars stay on your systems and every message is read and written by the box in your office — who your firm meets, and when, is nobody's data but yours.
Yes — that is what the chore is for. Court mornings are sacred, no client meetings before ten, the senior partner never does video on fridays. If you can say it to an assistant, you can write it in the chore.
Customers email for an appointment; a private AI colleague checks the calendar, proposes slots, books and confirms — nothing leaves your office.
One email at 7:30 with today's meetings — and for each one, the latest thread, open items and client notes. Compiled onboard, inside your network.
Candidates and interviewers coordinated by a private AI colleague — slots offered, rooms booked, reminders sent — while applicant data stays behind your firewall.
An on-premise AI colleague for law firms: client intake, document collection, conflict-check support and matter deadlines — behind your firewall, where privilege lives.
An on-premise AI colleague for accounting firms: reads invoices, chases client documents, minds the tax calendar. Client files never leave your office.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee