Drivers and technicians send photos from the field — delivery notes, meter dials, damage, site checks. A vision model running on your own box reads each one and writes a structured record into your database, flags damage, and asks for a retake when a shot is unusable. Images never leave your network.
starts when: A driver or technician sends photos in from the field
Field work produces photos by the hundred: the signed delivery note on the pallet, the meter before and after, the scratch that was already there. And then the photos produce nothing. They sit in a messaging thread or a camera roll until someone in the office retypes what they show — or, more often, until a dispute arrives and nobody can find the one shot that would have settled it.
The retyping is classic hidden admin — the sort of repetitive transfer that eats most of an employee’s working time without ever appearing on a job sheet. And the photos themselves are awkward to push through cloud tools: they show customer sites, plates, people, the inside of buildings you were trusted to enter.
By evening there is a mailed recap listing everything that came in and what became of it. The judgment calls — what counts as damage, how far a reading may drift, who gets woken up — are lines in a chore, written in plain language, changed in seconds.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
accept photos mailed by drivers or pushed from the field app
read each one — delivery note numbers, meter dials, visible damage
match the photo to the job or delivery it belongs to
write a record — job, reading, condition, timestamp
damage in the shot? open a damage record and send Davide the photo
meter reading far off last month's? ask before saving
blurry or wrong subject — reply asking for a retake, and say what's missing
at day's end, mail Davide the list — every photo, every record written
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
The things your back office currently squints at — handwritten delivery notes, meter dials and digital displays, serial-number labels, pallet counts, and the state of what's in frame, like a dented panel or a cracked windscreen. Each photo becomes fields in a record, not a file in a folder.
No. The vision model lives on the box in your office, and the photos are read there — behind your firewall. Pictures of a client's warehouse, gate codes on a wall, or a person caught in frame stay inside your network, full stop.
The chore says ask, so it asks — a reply goes back to the driver naming exactly what is missing ("the dial is out of focus, reshoot closer"). Nothing gets saved on a guess, and readings that jump implausibly from last month wait for a human yes.
No. Email works from any phone today. If you already run a field app, it can push photos straight to the box over a webhook — both roads end in the same record.
Employees snap a receipt and email it. A private AI colleague reads the photo on the box, categorizes the spend and books it — the image never leaves your network.
A webhook fires in one system, your Aivell writes the record correctly into the other — on-premise glue between your tools, with guardrails on every insert.
Quote requests logged, site photos turned into reports, subcontractor certificates chased — an AI colleague that keeps your bids on site.
Shipment status answered, PODs read and filed, carrier portals worked overnight — an AI colleague that keeps your rates behind your firewall.
An on-premise AI colleague for manufacturing back offices: turns order emails into system entries, works supplier portals, watches stock, reads shop-floor photos.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee