An Aivell reads each supplier invoice, finds the matching purchase order in your database and compares them line by line. Clean matches are approved for payment automatically; price drift, quantity gaps and missing orders pause for a human decision. Both documents are processed onboard — behind your firewall, not in a cloud.
starts when: A supplier invoice arrives in the accounts payable mailbox
Somewhere in accounts payable, a person sits with an invoice on one screen and a purchase order on the other, comparing digits. Most pairs match — which is exactly why the job corrodes attention. The whole point of the exercise is the one line in forty where the supplier billed 12 units against an order for 10, or the unit price grew 4% since the quote. Tired eyes wave those through, and waved-through is paid.
Big ERP suites automate matching — at ERP prices, after ERP projects. The lighter cloud tools want your invoices and your purchase orders uploaded together, which hands an outside service a complete map of what you buy and what you pay. So in most small and mid-sized firms, the digits still get compared by hand — even though teams that automate document-heavy payables work report time savings of 70–90%.
What lands on a human desk is no longer a stack — it is the short list of invoices that actually deserve judgment, each one arriving with its evidence attached.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
pick up each supplier invoice from the ap mailbox
read it and find the po number — or work it out from supplier and amount
pull the purchase order from the database
compare line by line — quantities, unit prices, totals
everything within €1? mark it approved for payment
price drift up to 2% on a line — accept, but note it on the exception sheet
bigger gaps, missing po, wrong quantities — pause and hand it to Ines
answer the supplier only after Ines has decided
keep a weekly tally of matched versus escalated
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
The classics — quantities billed above quantities ordered, unit prices that crept since the quote, totals that disagree with their own lines, and invoices referencing no order at all. Tolerances are yours to set in the chore, down to the euro or the percent.
The chore pauses. The invoice, the order and a short note on exactly where they diverge go to the person you named, and you approve or reject from your phone. The Aivell resumes with your decision — it never argues a discrepancy away on its own.
Neither one does. The invoice is read by the box, the order is looked up in your own database over your own network, and the comparison happens onboard. Your purchasing terms and supplier prices stay commercial secrets.
Not immediately. It tries to identify the order from the supplier, amounts and dates; a confident single match proceeds, anything less lands with a human — flagged as missing-reference so you can retrain the supplier, too.
An on-premise AI colleague reads every supplier invoice — PDF, scan or photo — and books it into your sheet or database. Invoices never leave your office.
Overdue invoices from your own database become polite, escalating reminders — sent by an on-premise AI colleague and stopped the moment payment lands.
Expense, discount and purchase requests arrive pre-checked: case summarized, policy applied, one tap to decide. All prepared on your own hardware.
An on-premise AI colleague for manufacturing back offices: turns order emails into system entries, works supplier portals, watches stock, reads shop-floor photos.
An on-premise AI colleague for accounting firms: reads invoices, chases client documents, minds the tax calendar. Client files never leave your office.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee