Every Friday an Aivell lines up your payments sheet against the accounting database — or two sheets against each other — matches the rows, ignores rounding noise, and writes a mismatch list with a one-line explanation for each. You get the summary by email; the source data is never touched.
starts when: Friday at 17:00 — or the moment the statement lands by email
Every close hides the same chore: two lists that ought to agree and don’t. The payments sheet against the ledger, the bank export against the bookings, the warehouse count against the stock table. Someone sorts both by amount, drags a highlighter down the screen, and spends an afternoon discovering that most differences are rounding — and that the two real ones are buried in row 214.
It’s slow, it’s error-prone, and it lands in the worst week of the month. Hidden admin like this costs businesses around $17,000 per employee per year — much of it exactly this kind of checking work that produces nothing new, only confirms what should already match.
The guardrails are the point: the chore can write only its own tab and can never modify either source. It flags; a human decides. Your ledger stays exactly as trustworthy as it was — just checked every single week, behind your firewall.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
every friday at 17:00, open the payments sheet
pull the week's invoices from the accounting database
match rows by invoice number first, then by amount and date
differences of a few cents — mark as rounding, don't bother anyone
over €50 apart, or a row missing on either side, goes on the mismatch list
write the mismatch list to its own tab, one line of explanation each
email Ingrid the totals — matched, mismatched, missing
never correct either source; flag only
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
A sentence a bookkeeper would write. "Invoice 4411 was paid in two installments — the sheet has one row, the database has two." "Row 87 uses the gross amount; the database stores net." You start from a diagnosis, not from two raw lists.
Yes. Bank export against bookkeeping sheet, warehouse count against stock list — any two sources it can read. The chore just names them.
Nobody. Matching and reasoning run onboard the box, inside your network. Neither the sheet nor the database extract is uploaded to any reconciliation service.
No. You describe the mapping in plain words — "their reference is our invoice number without the prefix" — and the Aivell matches by meaning, not by column position.
Supplier invoices matched against purchase orders behind your firewall. Clean matches approve themselves for payment; only the mismatches reach a human.
An Aivell dedupes and normalizes customer records on a schedule, logs every proposed change, and touches nothing until a human approves. All onboard.
Your Aivell queries the database, builds the weekly report and mails it out on schedule — computed onboard, so your numbers stay behind your firewall.
An on-premise AI colleague for accounting firms: reads invoices, chases client documents, minds the tax calendar. Client files never leave your office.
Shipment status answered, PODs read and filed, carrier portals worked overnight — an AI colleague that keeps your rates behind your firewall.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee