Every month an Aivell logs into each supplier, bank and utility portal with the Browser Agent, downloads the new invoices and statements, and files them on your network share under your naming scheme. Broken logins and missing documents are reported, not ignored — and payment pages are blocked by guardrail.
starts when: The 3rd of the month, 06:00 — statement day
No supplier sends the invoice anymore; they send an email saying the invoice is ready. Behind that email is a portal, a login, a password that expired since last month, and a PDF three clicks deep. Multiply by the electricity company, two telecoms, the bank, the leasing company and every courier, and month-end starts with a scavenger hunt across a dozen websites.
It’s pure collection work — no judgment, no value, just logins and downloads — and it lands on whoever does the books, in exactly the week they can least afford it. It’s a textbook slice of the hidden admin that costs firms around $17,000 per employee per year.
The guardrails draw the hard lines: only whitelisted portal domains, payment and settings pages unreachable, writing allowed only in the statements folder. A colleague who does the boring round every month — and physically can’t do anything else.
No flowcharts, no code — a chore is just a message to your Aivell, in your own words. It shapes it into a solid, guarded procedure and follows it to the letter. This one:
on the 3rd of each month, work through the twelve portals on the list
log into each one — electricity, telecoms, the bank, the couriers
download last month's invoices and statements as PDF
file each under supplier/year-month on the accounting share
a portal demands new terms or a password change? stop and tell Nadia
document missing or portal down — retry tomorrow morning, twice
never touch account settings, never click anything under billing or payment
when the round is done, email Nadia the list — fetched, filed, failed
Connected with single-click passkeys — no copied tokens, no OAuth hell.
Every tool can be limited to exactly what this chore needs. For this one, you might set:
On the box, encrypted at rest, used only by the Browser Agent inside your network. They are never synced to a cloud, never typed into anyone else's automation platform, never seen by a third party.
The Browser Agent reads the page the way a person does — by what things mean, not by pixel positions — so most redesigns are a non-event. If it genuinely can't find its way, it stops and reports rather than clicking around blindly.
No. The guardrail blocks payment and settings pages at the tool — the chore couldn't go there even if it misread an instruction. Downloading documents is the whole of its world.
No. If a human can fetch the document in a browser, the Browser Agent can. That's the point — these portals never get integrations, so the clicking had always stayed human.
An on-premise AI colleague reads every supplier invoice — PDF, scan or photo — and books it into your sheet or database. Invoices never leave your office.
Your Aivell fills government, insurance and customs portals from your own database — field by field, drafts first, with the submit button gated by guardrails.
The monthly close as an orchestrated checklist — figures pulled, reconciliations checked, owners chased — by an AI colleague that keeps the books onboard.
An on-premise AI colleague for accounting firms: reads invoices, chases client documents, minds the tax calendar. Client files never leave your office.
Quote requests logged, site photos turned into reports, subcontractor certificates chased — an AI colleague that keeps your bids on site.
An Aivell is an on-premise AI colleague: a small box that plugs into your network, runs its own AI onboard and takes the repetitive work off your desk. Prompts, documents, data — nothing ever leaves your office. Unplug the internet: it keeps working.
You describe each task as a chore, in plain language. Your Aivell turns it into a solid, guarded procedure and runs it in the background — with guardrails on every tool, a complete audit trail, and approvals in your hand when you want them. One-time setup, fixed monthly fee. No tokens, no overages.
onboard inference · air-gapped · fixed monthly fee